Evolution of the President’s Secretary
It’s 1819 and you have an important matter to discuss with James Monroe, the President of the United States. You arrive in your carriage, enter via the front door of the White House, walk up to the second floor, and stop at the desk of the president’s private secretary, Joseph Jones Monroe, the president’s younger brother. He smiles, asks how much time you need, and escorts you into the presidential office.
Just like that, you are face to face with the most powerful man in America.
How things have changed!
Today, the Executive Office of the President includes over one thousand core employees, augmented by another three thousand workers and support staff with a budget over $400 million per year.
How did we get here? How did the role of the president’s secretary evolve over the decades? Who were some of the most influential people to hold this important role?
The President’s Private Secretary
From the nation’s founding, the president’s private secretary was one of a very few people dedicated to supporting the president. These people were mostly relatives of the president, who paid their salary out of their own pocket. Their duties included handling private correspondence, maintaining the president’s calendar and appointments, and serving as a gatekeeper by determining who could see the president.
One of the most famous private secretaries was Meriweather Lewis. He worked for Thomas Jefferson from 1801-1803, before Jefferson asked him to lead the exploration of the recently completed Louisiana Purchase. The Lewis and Clark Expedition explored the vast new territory from 1804-1806.
Private Secretary at the White House
In 1857, during the administration of President James Buchanan, Congress created the position of Private Secretary at the White House. The first to hold this position was Buchanan’s nephew, J. B. Henry.
By far the most influential private secretary was John Hay, who served Abraham Lincoln from 1861-1865. Hay was a precocious young man, having graduated from Brown University at age 20 and being accepted by the bar in Illinois in 1861. He was friends with John Nicolay, and they worked hard on the first Lincoln presidential campaign in 1860. Hay and Nicolay accepted positions as secretaries to Lincoln. At age 23, Hay was a combined press secretary, composer of correspondence, and gatekeeper, controlling access to President Lincoln throughout the Civil War.
Hay and Nicolay co-authored a ten volume history of Lincoln in 1890 that preserved Lincoln’s story and set down the record as they saw it, making it the definitive work that informs our understanding of the Lincoln presidency.
Hay supported William McKinley for President in 1898 and was rewarded by becoming Ambassador to England and then Secretary of State. Theodore Roosevelt, who assumed the presidency following McKinley’s assassination in 1901, kept Hay on as his Secretary of State. Hay negotiated the Hay-Bunau-Varilla Treaty with Panama to secure the location of Roosevelt’s much-desired canal.
Executive Office of the President
In 1939, Congress approved Franklin Roosevelt’s recommendation to create the Executive Office of the President, becoming the foundation for the modern White House staff. The office of Secretary to the President was greatly diminished in stature, while the Appointments Secretary grew in importance as the gatekeeper to the president.
The position of Secretary to the President continued through the administration of Harry Truman (1945-1953). Dwight D. Eisenhower (1953-1961) took over from Truman and re-organized the Executive Office, doing away with the position altogether.
Personal Secretary to the President
John F. Kennedy (1961-1963), who followed Eisenhower as president, wanted his own personal secretary to be responsible for private correspondence and to coordinate family matters. His personal secretary was Evelyn Lincoln.
Richard Nixon’s personal secretary was Rosemary Woods. Always a Nixon loyalist, she became embroiled in the Watergate scandal in 1974. She inadvertently deleted 18 minutes of a tape recording from a June 20, 1972, Oval Office meeting, leading to grand jury testimony and suspicions of tampering with evidence. Richard Nixon resigned in August 1974, the only president to do so.
The Modern Personal Assistant
Today, the position is much diminished from its earlier incarnations. They keep a log of who enters the Oval Office and how long they stay, as well as a few clerical duties assigned. While the person sits right outside the Oval Office, the major duties once held are scattered among hundreds of other workers at the White House.
Naturally, the world has become much more complicated in modern times, with the presidency itself growing in stature and impact on our lives and those around the world. Being involved in an organization of thousands is a far cry from the one or two helpers that you would have encountered while trying to see President Monroe that day in 1819.
Interested in learning more about the presidents? Visit the Carolyn & James Millar Presidential Gallery on the upper level of the Booth Western Art Museum. The gallery features original letters and photographs of every U.S. president. Learn more at www.boothmuseum.org.











